GBE Briefing Lecture

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GBE Briefing Lecture
About:

Number of Slides: 44 of 46
File format: PDF from PPTX
File size: 577 kB
Scope: Briefing
Extract: none
Content: Everything about briefing, ascertaining client’s requirements, user requirement studies, examples
Created for: Masters/Post Graduate Diploma RIBA Part 2 Year 2 Architecture students
Presented to: LSBU University EREID Environment and Resource Efficiency in Design
Author: BrianSpecMan aka Brian Murphy BSc Dip Arch (Hons+Dist)
© GBE NGS ASWS 2017
Created: 09/02/2017
Revision: A01
Updated: 12/02/2017
Previously published on Scribd: N/A
Scribd reads: N/A
CI/SfB: (A3r)
CAWS: N/A
CAWS 2012: N/A
Uniclass 1: 1997:
- C612 Briefing by Client
- C641 Completion of the Brief
Uniclass 2 2012: (See inside file to see many more)
- PP_15_20 Briefing execution
- PP_15_20_10 Information gathering
- PP_15_20_15 Information analysis
- PP_15_20_20 Statement of requirements
- PP_15_20_30 Design brief

Uniclass 3 2015: Absent
Tags: Brief, Client, Requirements, Schedules, Accommodation, Budget, Specification
ProductSets: Design, Process, Project, Stages,
UserGroups: Students, Architects, Assistants, Technicians, Surveyors, D&B Contractors, Engineers, Designers, Energy Performance Contractors

2 Briefing

GBE EREID Lecture 2017

RIBA Stages

2007 RIBA Plan of Work B Design Brief
2013 RIBA Plan of Work 1 Preparation & Brief
CIC/BIM Task group Coordinated Work Stage 1 Brief
See GBE Lecture Specification & RIBA Stages

Classification: CI/SfB

CI/SfB:
Table 4 Activities Requirements
(A) Administration and management activities, aids
(A3) Organising Offices, Projects
(A3r) Brief, Instructions from Clients
- –Ascertaining client’s requirements, user requirement studies, activity data method

Classification Uniclass: 1997:

C5-C9 Management of Construction activities/project management
C61 Inception/Procurement
C612 Briefing by Client
C64 Scheme design/Costing
C641 Completion of the Brief
- –(post rationalisation? rewrite brief to match design?)
- 1 Coordination of design development

Classification: Uniclass 2 2012

PP Pre Project Phase
PP_10 Feasibility phase
PP_10_20_90 Preparation of briefing procurement documentation
PP_10_80 Briefing contract selection
PP_10_90 Briefing procurement
PP_15 Briefing phase
PP_15_10 Briefing mobilization
PP_15_20
PP_15_20 Briefing execution
PP_15_20_10 Information gathering
PP_15_20_15 Information analysis
PP_15_20_20 Statement of requirements
PP_15_20_30 Design brief
PP_15_20_40 Initial procurement decisions
PP_15_20_80 Preliminary estimating
PP_15_20_85 Programming and progressing
PP_15_20_90 Preparation of concept design procurement documentation
PP_15_30 Briefing verification
PP_15_30_10 First party verification
PP_15_30_20 Second party verification
PP_15_30_30 Third party verification
PP_15_40 Briefing payment
PP_15_40_10 Payment claim
PP_15_40_20 Payment
PP_15_50 Briefing completion
PP_15_50_15 Data drop ? brief
PP_20 Concept design phase
PP_20_10 Concept design mobilization
PP_20_10_30 Briefing handover
PP_20_10_40 Final briefing payment
PP_20_10_30 Briefing handover
PP_20_10_40 Final briefing payment
PP_20_20
PP_20_20_20 Design brief development
PP_30 Design development phase
PP_30_10 Design development mobilization
PP_30_20_20 Project brief

Classification Uniclass 2015:

Uniclass 2015
Developed to align with BIM Building Information Modeling
Brief: Absent

What is a Brief?

It the clients opportunity to tell you want they want
It could be:
visions
objectives
aspirations
- –a desire
- (financial autonomy, no more bills)
- a scrap book of ideas
–(not necessarily well organised nor filtered)
a preference for materials
Sometimes a building plan

What else is in a Brief?

a programme or a deadline
a business need (open before Christmas rush)
a schedule of accommodation
- –Room for a national collection
- –250 km of book shelving
a schedule of staff to accommodate
- –(e.g. floor areas and furniture by rank)
a price limit
- –(its not optional, do not ignore it)
a list of manufacturers or installers
- –(Barclays insist on their own customers)
a list of installers
- –(Developers/Contractors have their supply chain under the thumb)

In the world of Design and Build (D&B)

Where the contractor does both design and building
They may employ a designer as a sub-consultant
Or one may be novated to the contractor from the client
Employer’s Requirements = Brief
But may also be a Specification
Performance: Make me a nice cake or
Prescriptive: use these nice ingredients in this way
Mixture of both

Clients are useless

Architects often complain that clients are useless at the briefing stage
They may be a novice at building so why should they be good at briefing
You are the expert at what you do, you know what you need to know, to be able to do what you do
So start asking questions, work with them and get what you need
Prepare a questionnaire to get answers or as a prompt and preparation for discussion
Get what you want to know (what they want) and stop complaining

Business Clients are better or worse

They may or may not have been there before
They may know their business objectives
They may be fixated on BAU Fiduciary Rules
They may have a team from different departments all with their own agendas
There may be Commissioning Client and User Client or Facilities Managers and their objectives may not match

Rafael Vinoly Colchester Arts Centre

FM wanted low running costs
The building was for Artworks needing air-conditioning
The building was to be insulated to building regulations Part L
200 mm of plastic insulation below golden metal cladding will overheat
Air-conditioning will work hard to maintain temperatures

A briefing process should be a dialogue not a monologue

2 way flow of ideas
You can find out what makes them tick
You can find out what turns them off
You can determine all their stop and go buttons
- –(plan to press all the go buttons)

Architects think they know best

You can educate them to guide them towards a competent decision
You can advise them about environmental, health and wellbeing objectives
You can advise them that efficiency and effectiveness can lead to low running costs and some autonomy
You may wish to educate them on CAPEX + OPEX = TOTEX
Good Capital Expenditure on the right things can lead to low Operational Expenditure and overall lower Total Expenditure
They may or may not be listening

Record and confirm what they said

And check what you heard and what you wrote, is what they said
Ask them for confirmation
Don’t use Jargon to confuse or you will not get a competent response
Don’t start designing on your wrong assumptions
Beware Briefing is not a time to design
We are prone to absorb information best if it is images
Do not start sketching or designing midway through the briefing

Aldington Craig & Collinge

A partnership made up of complimentary skills
2 partners and 2 roles
- –‘never the twain shall meet’
One takes the brief and writes it up
Hands it to the other to design
No Blurred Lines

Clients do not have any imagination

But you were blessed with that, so they don’t need to, so use it
“Don’t give then what they think they want
Give them what they never dreamt they could have”
Denys Lasden
(Within the budget)

Krome Barratt

My design tutor many years ago
You follow the Brief
Or you overwhelm it
(but still provide what was asked for)

Edwin Lutyens Castle Drogo

Client did not like the proposed black and white checker pattern stone stairs
He said “Oh that’s unfortunate”
Upon completion the client was horrified to find the black and white checker pattern stone stairs
Client challenged the architect
- –“I said I don’t like it”
Edwin: “And I said: Oh, that’s unfortunate”

National Botanic Gardens of Wales

Client wanted an exemplar of environmental sustainability
Designed in:
- –Rainwater harvesting
- –Low water everything
- –Environmental Materials and Finishes
The designer flew in on his helicopter saw the building going up decided it was not tall enough and had it raised
Every environmental thing was removed to pay for the changes

There are somethings that should not need to be said

Sugar beet factory office
Arup Associates (Multidiciplinary Design paractice)
Ceilings like a Chinese jigsaw puzzle
FM: How do we get in?
AA: For us to know and for you to find out
FM: Fist through ceiling and ripped the rest out
They will never employ architects again

Clients do not know what they want

“I know what I like when I see it
But I can’t tell you what that is before hand”
As long as they are willing to pay you could build it 4 times
But 3 lots in landfill is bad news
And some are more helpful
Some have scrap books of what they like

Clients do not need to know

One Green Architect gives his clients a green building without them knowing
They do not need to know
As long as you meet the brief and stay in budget then that’s okay
Not many Architects know how to do that

For many who do not know how:

A Green Brief needs:
A Green Budget
A Green Contractor that understands
- green materials, green products and green methods of construction
- knows how to price them correctly
A Green Tender (the right price for unusual materials and methods)

Don’t ask a Violet tenderer to price a Green Specification

He knows violet materials
He knows how to price violet materials
He will price green materials with a great big safety margin
And exceed the Cost Plan
Followed by cost cutting and substitution
Back to a violet specification

Those who do not know how will:

Have a Green Brief
A Violet Cost Plan
A Green Specification
A Violet Tender
A Value Engineered price from Green to Violet
A Violet Building
An unhappy client

Clients often do not agree with each other

(married couples)
listen to him he has the money and wants to build a monument to himself
hear her she has to live there
- –if she want 9 knicker drawers
- –then you provide 9 knicker drawers
Andrew Stanway (Psychologist & Builder)
(don’t ignore the brief both parts of it)

Clients want unusual things

Bruce Goff was asked by one client
(I am guessing a single man)
To make a home that makes guests want to take their clothes off
I don’t know what he did
But turning the heat up is not the answer

What should be taken as normal/essential?

Comply with Development Control
T&CP requirements
- –(Materials Heights, size, styles dictated?)
- –(should now follow national rules)
Covenants (Getting into Task 3 Survey)
Environment Agency (EA)
- England have no teeth (flood plains)
- and inconsistent region by region
Scottish Environment Protection Agency (SEPA)
- (Scotland have teeth)
Environmental Health Officer (EHO)
Fire Prevention Officer (FPO)

Building Regulations

Building Regulations (England)
Technical Standards (Scotland)
Others: Jersey, Isle of Mann
Approved inspector
Insurance related regulations
- –NHBC for housing
- –NHBC Solo for Self-build
- –Others
In some countries
Experimental standards for Self-build (France)

Environmental Protection Act

Duty of Care:
Architects, Consultants, Contractor, Clients
- If the client says do something bad
- You have to guide them away from it
- You must not be an accomplice to the crime
Other Legislation
- applicable to site
- or processes to be carried out on the site

What guidelines exist to help in the Briefing process?

Energy Efficiency Best Practice Programme
- –GPG 304 Clients guide to commissioning a building
- –GPG 303 Designers Response
- –Energy focus but a good approach for all other issues
RIBA Architect’s Job Book
- –RIBA Green Guide to the Architect’s Job Book
- Sandy Halliday

Published briefs

Apprentice Centre Warrington
Tomorrow’s Garden City Letchworth Garden City Competition
Any Architectural completion
TRADA student completion
British Land Sustainability Brief (110 detailed pages) for commercial offices
Peterborough Ecotrade Centre
Bat House Competition
- –(Very Specific Conditions for occupants)
- If you ignore them the bats won’t come
Centre of Excellence for Water Efficiency
Newnham College Brief

What guidelines exist to help in the process?

Environmental Assessment Methods
- –(when BAU is bad EAM are invented)
- –Sadly quite often BAU with a green tick
They don’t mean your being Environmental
- But you are being less bad
- Less bad is not good enough

Environmental Assessment Methods

BREEAM (Many Building Types) (New and Refurb and In use)
LEED (USA+)
BRE EcoHomes (only Scotland now)
DCLG’s Code for Sustainable Homes
- –(no longer on statute books)
BRE Homes for Good (filling the gap)
Ska
- –(Fit-out, Refit; Retail, Office, Higher Education
CEEQUAL (Civils, now BREEAM Infrastructure)
SPEAR (Arup’s own)
DREAM (Defence Related Environmental Assessment Method)
GreenStar (Australia)
WELL Health and Wellbeing (USA) (in the UK already)

Other design standards

Energy
- –Super E (Canadian)
- –Passivhaus (German)
- –Minergie (Swiss)
- –Carbon Lite (UK AECB Passivhaus interpretation for UK climate and energy mix)
- –AECB Silver Gold and Platinum Standard
Water
- –AECB Water standard

Many issues

GBE HERACEY™
- –Healthy Environmental Resourceful Appropriate Competent Effective Yardstick (400 criteria)
Minergie Eco (Swiss)
- –Energy and Eco
Passivhaus + Eco (Austria) IBO Book

Biodiversity

BCT Biodiversity for Building
BCT Biodiversity for Planning
BCT Book
- –(Brian Murphy: produced 50% of book content)
- –Biodiversity for Low and Zero carbon Buildings: A Technical Guide for New Buildings 1st Edition
- ISBN: 9-781859-463536
- –Added refurbishment and Green Infrastructure (GI) 2nd Edition

Designing in response to the Brief

Don’t ignore the brief
Don’t ignore the wife
Don’t just cherry pick the nice bits
Don’t ignore the budget
Give them what they want and then some

LSBU Week 2 Task 2 Hand in Week 3

See Page (It contains the email)
See Email (It contains your brief for the task)

How to overwhelm the brief

An option adopted at UEL
Prepare a leaflet which would be used as advertising the building to encourage visitors
Its all about what happens there
And what facilities there are